Development Coordinator - Jupiter, FL

 Responsibilities and Duties: 

Maintain organized and efficient administrative processes to
support the seamless operation of the Advancement department: 

Maintain accurate calendars; schedule and prioritize
appointments and events; send reminders and confirmations for meetings and
appointments; organize and prepare for meetings, including setting agendas,
booking meeting rooms, and arranging for necessary technology or catering. 

Coordinate and manage travel; arranging travel and securing
tickets and/or reservations for transportation and lodging, complete and submit
expense reports, managing reimbursements and payments. 

Process disbursement requests for invoices and monthly
credit card processing forms; record and code department transactions for
budgeting purposes. 

Draft, format, and proofread correspondence, reports,
proposals, presentations, and other documents. 

Maintain, track and order/restock office supplies, printed
documents including business cards, brochures and branded recognition items
such as pens, notepads, coffee mugs, etc. 

Other duties as assigned by the Associate Director of
Development. 

Steward donors by supporting donor engagement efforts,
managing donor communications, and ensuring effective philanthropic
stewardship. Duties include but are not limited to: 

Manage the donor tour process: ensure accurate scheduling,
create itineraries, and draft donor profiles. Assist in managing student
volunteers by recruiting as needed for events, tours, or special functions. 

Pull gift reports; receive and process gifts in accordance
with UFF gift policies. 

Coordinate the Institute's gift acknowledgment letters and
stewardship communications, including holiday correspondence and other
donor-related recognitions throughout the year. 

Ensure timely stewardship for donors, build stewardship
plans, and draft donor letters. 

Coordinate the execution of the Annual Endowment Reports for
the Institute; serve as liaison with UF Advancement Donor Relations. 

Coordinate annual giving-related fundraising and
programmatic initiatives, including annual solicitations, stewardship mailings,
and invitations for campaigns and events; serve as liaison with UF Advancement
Annual Giving. 

Monitor local obituaries for prospect and donor
notifications, sending condolences and sympathy cards, and updating the CRM
accordingly. 

Conduct requested and proactive detailed biographical
research on identified prospects using CRM, Institute files, and other sources
to determine factors that assist in identifying donor prospects. 

Prepare briefing reports for events, tours, donor visits,
and meetings. 

Advance organizational fundraising goals through strategic
planning, data analysis, event management, operational coordination, and
cross-functional collaboration. Duties include but are not limited to: 

Assist with budget preparation and tracking. 

Collaborate with Data Services, Prospect Strategy &
Research, and other operational teams to maintain accurate donor records,
update databases, and extract, compile, and analyze data. 

Produce reports and insights that support strategic
initiatives, measure fundraising performance, and evaluate ROI. 

Plan and coordinate Ambassador's Council meetings, including
preparation of agendas, presentations, and meeting logistics. 

Event coordination: manage all advancement event logistics,
mailing lists, printing, RSVP tracking, and ensure all event details are
handled efficiently and accurately. 

Coordinate event vendors, including managing new vendor
registrations and event logistics timelines. 

Prepare event planning and meeting materials, including
agendas, itineraries, programs, presentations, nametags, check-in lists,
photography lists, tent cards, and giveaways. 

Ensure that accurate event attendee data is entered into the
CRM for tracking purposes. 

Organize and archive post-event photos for social media,
web, donor stewardship, and institutional communications. 

Fund management: regularly communicate with the finance
department, CFO, and faculty regarding the creation of funds; confirm receipt
of gifts and report fund balances or transfers. 

Participate in the tracking of philanthropic fellowships and
awards. 

Track sponsorships, memberships, and tickets; ensure
leadership calendars are updated with relevant information and that sponsorship
deliverables are fulfilled. 

Maintain a centralized calendar of events and activities for
Advancement, Communications, and Outreach; communicate regularly with staff
across departments to ensure accuracy. 

Assist with writing content for proposals, development
brochures, case statements, and other development materials as needed. 

Serve as a point of contact for internal and external
stakeholders, responding to inquiries and directing them to the appropriate
resources. 

Perform related duties as required or deemed appropriate to
the accomplishment of the responsibilities and functions related to both
departments. 

Expected Salary:  

Commensurate with experience. 

Required Qualifications:  

Bachelor’s degree or an equivalent combination of education
and experience. 

Preferred:  

The ideal candidate will possess: 

Prior experience in development, fundraising or higher
education. 

Prior project management experience. 

Prior experience in event management, working with vendors
and contracts and comfortable working after normal business hours. 

Strong organizational skills. 

Must take initiative, possess strong work ethic and
demonstrate the ability to handle a broad workload, manage various projects
simultaneously and meet deadlines. 

The ability to work strategically, develop and implement
constituency programs and activities, along with a talent for motivating
volunteers. 

Accuracy, attention to detail and a customer
service-oriented attitude 

Ability to work collaboratively and a team player 

Competency in problem solving 

Exceptional written and verbal communication skills, strong
interpersonal abilities, and the capacity to engage effectively and
collaboratively with a wide range of individuals are essential 

High proficiency in these areas: CRM system, Dropbox, Asana,
Windows, Microsoft Word, Microsoft Excel, Microsoft Power Point, E-mail. Experience working in Adobe Creative Suite a
plus. 

The ability and willingness to travel. A valid driver license and good driving
record are essential. 

Special Instructions to Applicants:  

In order to be considered, you must upload your cover letter
and resume. 

Please provide names and email addresses of three to five
references as part of the application process. When ready, the hiring
department will contact the listed references via email requesting their
reference letters to be uploaded directly to the application website. 

This position is open until filled. Application review will begin August 19,
2026.  

This is a time-limited position.  

The University of Florida is a member of the State
University System of Florida and an Equal Opportunity Employer. All qualified
applicants will receive consideration for employment based on merit. 

If an accommodation due to a disability is needed to apply
for this position, please call 352-392-2477 or the Florida Relay System at
800-955-8771 (TDD) or visit Accessibility at UF. 

Health Assessment Required: No